WidowsSons MBA Ride Management

v10.3.3 Current

Remove Admin Access Fix

Fix: 'Remove Admin Access' on a member's profile no longer gives an internal server error
Changed: the admin account is switched off rather than deleted, so history keeps their name and they stay a member

v10.3.2

Certificate Fix

Fix: honorary certificates now preview, download and email correctly on the live site
Changed: certificate wording now reads 'has been granted Honorary Membership'

v10.3.1

Honorary Membership Certificates

New: 'Honorary Certificate' on every member's profile, for every chapter
New: landscape or portrait, date, senior positions held and 'in recognition of' wording
New: download to print (A4, home-printer friendly) or email it with the PDF attached

v10.3.0

Second Man

New: Second Man — official chapter emails can require a second admin's approval before they go out
New: the approver sees every recipient's real name, email and GAS number, with a warning when another member shares the first name
New: every Chapter Email shows a 'you are about to email these members' check first
Fix: chapter officers (Prez to Warden and Road Captain) can now see and add member notes
Fix: 'My Chapter' link now shows for chapter admins set up through roles

v10.2.2

My Chapter Badge Fix

Fix: The My Chapter badge on the home page is no longer oversized

v10.2.1

Favourite Chapter, Maps Fix & Applications

New: 'Make this my chapter' — your chapter appears first on the home page, no login needed
New: 'Apply to join' link on every chapter page
Fix: Google Maps no longer opens an old version of an edited route
New: Separate Google Maps buttons for main and secondary start routes
Improved: Applications copy 'Introduced by', set the road name from the application, and link to existing profiles instead of duplicating
Fix: Prospect votes now reach every admin whose role includes voting
Fix: No subs reminders for chapters with Subscriptions switched off
Docs: Admin and Rider manuals updated to v10.2.1 — new PDFs available to download

v10.2.0

Ride Templates

New: Save any ride as a template — ideal for natter nights and favourite runs
New: 'Create from template' on the New Ride page — pick a template and a date, everything else is copied (start points, route, GPX, attachments)
New: Export rides to Excel from the admin rides list
New: Prospect voting option in the Create Chapter Invite wizard
Improved: Chapter edit page split into clearer sections
Fix: Duplicate ride now copies attachments, separate approach routes and tracking settings
Fix: Empty ride fields no longer show the word 'None' — existing values cleared
Fix: Copy Link, application link and QR code always use gasket.wsmba.uk
Docs: Admin and Rider manuals updated to v10.2 — new PDFs available to download

v10.1.1

Bug Fixes

Fix: Saving chapter settings (officers, order processor) no longer throws a FlushError — SQLite table schema corrected on startup
Fix: Super admin WhatsApp login code no longer sent when WhatsApp is disabled across all chapters
Fix: WhatsApp message links now always use gasket.wsmba.uk — previously used whatever domain the admin was browsing from

v10.1.0

Subscriptions Toggle & Introduced By

New: Super admins can enable/disable the Subscriptions feature per chapter — hides Finance nav for that chapter's admins when off
New: 'Introduced by' field on the application form, application detail, rider edit, and rider profile

v10.0.1

Organisation Tree & Clone+Link Rides

New: Countries layer — homepage shows country tiles (WS England, WS Scotland, WS Ireland, WS France)
New: Super admin Country CRUD — create, edit, assign regions to countries
New: Clone + Link rides — copy any other chapter's ride into your own chapter, linked to the original
New: Aggregated sign-ups on parent ride — per-chapter breakdown of all linked children
New: Cross-chapter phone dedup — returning rider from another chapter reuses their existing profile

v10.0.0

New Home: gasket.wsmba.uk

New: GASKET now lives at gasket.wsmba.uk — all links, emails and messages updated
The old rides.lyonsservices.co.uk address continues to work as a redirect
PWA users will need to reinstall from the new address; all data is preserved
Under the bonnet: Country → Region → Chapter hierarchy in place — homepage country tiles coming in v10.1

v9.17.2

Dashboard & Retention Improvements

New: Total Members tile on the admin dashboard
New: Member count in region analytics overview and chapter comparison table
Fixed: Retention report now excludes members on 100% discount (e.g. partners on free membership)
New: Retention report PDF download — A4 summary with all four groups, respects month window

v9.17.1

Performance Fix

Fixed: Members list and All Rides page were taking 2-4 seconds to load
Chapter badge images were being fetched from the database for every member/ride row in the JOIN — now deferred
Badge achievement queries fired once per member (1,150+ extra queries on a 230-member chapter) — now 5 batch queries total
Added database indexes on signup records so queries stay fast as membership grows

v9.17.0

Analytics Upgrade

New: Member Attendance League Table — signed up, attended, cancelled, apologies, no-shows and att% per member
New: Collapsible analytics sections — all sections default to closed, state saved per chapter in localStorage
Improved: Configurable inactivity window (3/6/9/12 months) and activity cohort bars
Improved: Last Attended column on Members list with colour-coded badges
Improved: Engagement score badge on Rider Profile

v9.16.0

GPX Import for Route Planner

New: Import GPX button in Route Planner — upload any standard GPX file to load waypoints onto the map
Imports named waypoints from <wpt> elements; samples up to 20 track points from <trk> files
Place names and postcodes auto-filled via reverse geocoding on import
Imported waypoints road-snap automatically, ready to edit and save to a ride

v9.15.4

Double Booking Warning

New: popup warning when a rider signs up for a ride on a date they're already booked
Popup names the conflicting ride and offers four options: sign up anyway, register apology for the other ride, cancel the other signup, or close
No hard block — riders can still sign up for both if they choose

v9.15.3

GPX Calimoto Fix

Fix: GPX files now include an ordered <rte> element so Calimoto respects waypoint order
TomTom, Garmin, and BMW nav unaffected — fix applies to all rides automatically

v9.15.2

Share Application Link

New: share the chapter application form link from portal Admin Tools and the Members admin page
Copy button for digital sharing and a QR code for events or printing
Multi-chapter/super admins get a chapter selector; single-chapter admins see the link pre-filled
New Admin Tools button on the portal home page for quicker access

v9.15.1

Hotfix: Duplicate Rider Accounts

Fix: phone number now used to prevent duplicate rider accounts — same number with a different road name now matches the existing profile
Fix: road name silently updated to the latest version the rider types
Fix: dedup now applies across all chapters, not just cross-chapter visits

v9.15.0

Membership Applications & QR Codes

New: public membership application form at /chapter/<slug>/apply — GDPR consent + constitution agreement required
New: honeypot anti-bot protection on application form
New: submitted applications visible in Admin → Applications
New: printable blank A4 application PDF at /chapter/<slug>/apply.pdf
New: super admins can upload national Constitution in Settings → Organisational Documents
New: chapter admins can upload Chapter By-Laws from the Chapter edit page
New: constitution and by-laws appear as download links on the public application form
New: application form QR code — fullscreen display at /chapter/<slug>/apply/qr, PNG download at /chapter/<slug>/apply/qr.png
New: ride sign-up QR code — QR button on ride view and attendance page, PNG download at /admin/rides/<id>/qr.png
New: all QR codes generated server-side — no external service
New: chapter email tool at Admin → Chapter Email — send emails to all chapter members
Docs: all admin help guides updated to reflect changes up to v9.15.0

v9.14.7

WhatsApp Chapter Flag Fix

Fix: ride announcements and bulk messages no longer sent via WhatsApp for chapters with WhatsApp disabled
Announce page now shows a clear warning banner when WhatsApp is off for the chapter
Messenger recipient count now correctly excludes phone-only riders when WhatsApp is disabled
Fix: bulk message flow (messaging signed-up riders) also now respects the WhatsApp flag

v9.14.6

Cross-Chapter Signup Duplicate Fix

Fix: signing up for a ride in a different chapter no longer creates a duplicate rider record when the phone number already exists in another chapter

v9.14.5

Ride Page Weather Fix

Fix: ride pages crashing with 500 error when the ride is more than ~16 days away and Open-Meteo has no forecast data yet
Weather section now only shows when temperature data is actually available

v9.14.4

Sign-up Honeypot Autofill Fix

Fix: browser password managers (Chrome, Safari, 1Password) were auto-filling the hidden anti-bot field, causing valid sign-up attempts to be rejected with 'Invalid submission'
Removed the field label that was triggering autofill and updated autocomplete attributes

v9.14.3

Admin Portal Code Fix

Fix: admin-generated portal login codes now valid for 24 hours instead of 10 minutes
Prevents admin codes being overwritten when a member visits the login page after the admin has generated their code

v9.14.2

Admin Telegram Login Fix

Fix: admin portal login code now delivered via Telegram for admins with a linked and confirmed Telegram account — previously only sent by email

v9.14.1

WhatsApp Announcement Fix

Fix: ride announcements now respect the chapter WhatsApp enabled flag — suppressed correctly when WhatsApp is off for a chapter

v9.14.0

All-Channel Notifications

New: every rider message now goes via WhatsApp, Telegram, and email simultaneously — previously GASKET picked one messenger channel, now all available channels fire independently
Fix: cancellation link request no longer fails when WhatsApp is disabled for a chapter — now delivered via Telegram, email, or WhatsApp whichever are available
Fix: cancellation link is now sent by email as well as messenger
Fix: signup cancellation confirmation now fires for Telegram-only riders who have no WhatsApp opt-in

v9.13.6

Start Point Postcode Validation

Fix: creating or editing a start point with an unrecognisable postcode now shows a warning — start point is saved but admin is told it won't appear in the route planner
Fix: re-saving an existing start point now re-geocodes if coordinates are missing but a valid postcode is present

v9.13.5

Admin Promotion Notification Fix

Fix: promote-to-admin setup link now respects chapter WhatsApp flag — WhatsApp-off chapters no longer send WhatsApp on promotion
Fix: if the promoted member has Telegram confirmed, setup link routes to Telegram instead of WhatsApp
Falls back to email only when WhatsApp is disabled and Telegram is not connected

v9.13.4

Platform-Agnostic UI Wording

Fix: rider-facing pages no longer say 'WhatsApp' where delivery channel depends on chapter settings
Affects: sign-up opt-in, cancellation section, portal login/verify, unsubscribe page, shop checkout, privacy policy

v9.13.3

Vote Open Notification Fix

Fix: vote open notification now respects chapter WhatsApp setting — Durham and other WhatsApp-off chapters no longer send WhatsApp on vote open
Telegram-confirmed riders receive via Telegram; others fall back to email only when WhatsApp is disabled

v9.13.2

Portal Login Code via Telegram

Fix: portal magic login code now also sent via Telegram for riders with a confirmed Telegram account — WhatsApp-free chapters now get instant code delivery

v9.13.1

Discord Stability Hotfix

Fix: Discord announcer bot now auto-restarts within 30s if it crashes or loses connection — portal voice page no longer gets stuck in 'not in voice'
Fix: Discord REST calls now include required User-Agent header — prevents sporadic 403 errors on channel create/delete

v9.13.0

Discord Fixes & Walk-up Guest Email

Fix: Discord voice channels now deleted automatically when a ride is completed or cancelled — prevents category filling up
Improvement: walk-up guest links now sent by email (tracking + voice + Telegram PDF guide) instead of WhatsApp

v9.12.0

Sign-up Editing

New: members can edit their sign-up from the portal — change start point, pillion, or guest
New: cancel your place directly from the My Rides panel without contacting an admin

v9.11.3

Bug Fixes & Improvements

Fix: chapter admins set up via wizard now see correct dashboard tiles and can access member/ride data
Fix: Telegram rollout no longer skips opted-out riders — they still receive the email invite, WhatsApp is skipped
Fix: vote result now correctly passes when multiple 'for' options split the count — new is_positive flag groups for/against votes
Fix: subs PDF export on Railway — switched from WeasyPrint (missing system libs) to ReportLab
Improvement: Telegram adoption tracker now shows connected riders as green chips and not-invited riders as grey/red chips
Improvement: Ride Ideas sidebar link now shows a badge count for unreviewed submissions

v9.11.2

Bug Fixes

Fix: Telegram messages with _ or * in road names/bike models/ride titles now retry as plain text instead of silently failing
Fix: ride signup list now shows rider's home chapter, not the host ride's chapter
Telegram adoption rollout now shows live per-rider progress — email, WhatsApp, and reason for any skips
Rollout button locks on completion; not-invited riders listed by name with no-email warning
Rollout only targets uninvited riders — safe to re-run without re-emailing everyone
Fix: wizard chapter approval no longer crashes — all role inserts now idempotent (ON CONFLICT DO NOTHING)
Fix: Telegram adoption page 500 on load — broken route name corrected
Fix: smoke test checklist now persists across form submits using localStorage

v9.11.1

Bug Fixes (hotfix)

Fix: wizard chapter approval UniqueViolation — initial hotfix (superseded by 9.11.2)
Fix: Telegram adoption page 500 — broken route name (initial fix)
Fix: smoke test checklist localStorage persistence (initial fix)

v9.11.0

Notification Preferences, Telegram Adoption Tracker & Fixes

New: per-type notification preferences in portal — toggle email/messenger per notification type
New: Telegram adoption tracker — per-chapter stats, pending list, rollout button
All notifications now fire on both email AND messenger (WhatsApp/Telegram)
Telegram auto-confirmed on connect — no admin action needed per member
Per-chapter Telegram rollout button on chapter edit page
New: Setting Up Telegram guide available in Send Guide
Portal inbox expanded — reminders, announcements, subs and rollout all create bell notifications
Fix: ride reminder said 'tomorrow' regardless of actual ride date
Fix: deleting a rider crashed on NOT NULL constraint in push_deliveries
Fix: guest apology not cleared when rider re-signs up under same road name
Fix: admin signup alerts were incorrectly routing to the signing-up rider's Telegram
Fix: vote open was not sending email to eligible riders

v9.9.3

Telegram Notifications (Trial) & Apology Fix

New: members can connect Telegram via a secure deep link on the portal dashboard
New: Telegram trial access gated per member — enabled by super admins on the member edit page
New: all Telegram messages logged under Admin → Message Logs → Telegram
New: test message button on member edit page for connected riders
New: bot auto-replies to incoming messages explaining it is a one-way service
Fix: guest apologies (submitted without an account) now cleared when rider signs up for the same ride

v9.9.2

Super Admin Notifications & Officer Title

New: super admins choose which chapters they receive vote result emails for
New: Warden role can display a custom title per chapter (e.g. Road Captain)
Fix: portal login restored — missing allow_associates column patched

v9.9.1

Voting Fixes & Associate Eligibility

Fix: merging members no longer crashes when both riders have vote records
New: votes exclude associate/partner members by default — toggle to include them
Recipient count updates live when the associate toggle is changed
Associates included badge shown on vote detail when enabled

v9.9.0

General Voting System

Create chapter, regional, or national votes — draft, open, then close
Plurality win: highest vote-getter wins; abstain winning or a tie = fail
Blind or open voting; prospect eligibility toggle per vote
Members notified via portal inbox + push when a vote opens
Scoreboard: invited / responded / % / not-yet-voted (with names on public votes)
Edit drafts, auto-close on deadline, extend deadline by any number of days
Email all admins in scope on close with outcome and full results
Copy-to-clipboard WhatsApp messages for opening announcement and results
Votes tab in the member portal when an open vote exists

v9.8.0

Prospect Vote Toggle & Email Blacklist

New: Per-chapter votes_enabled toggle — SA/CA can disable the prospect voting system
New: When disabled, vote step hidden on prospect profiles and trigger bypassed entirely
New: Min trial rides now configurable per chapter in chapter settings (default 6)
New: Wizard Step 5 asks whether chapter uses prospect voting and qualifying ride count
New: Email blacklist — block specific addresses from signing up for rides
New: Blacklist managed at Admin → Members → Email Blacklist (add with reason, view list with added-by and date)
New: Add to Blacklist / Remove from Blacklist button on rider profiles (super admin only)
New: Red 🚫 Blacklisted badge on rider profile and members list
Fix: Removed duplicate Chapter model columns (min_trial_rides, portal_show_subs)

v9.7.1

Wizard UX Polish & Maintenance Mode

New: Maintenance Mode — SA toggle in Site Settings, or MAINTENANCE_MODE=1 env var in Railway
Fix: Wizard officer emails now pre-filled from chapter slug (president@, vp@, secretary@, treasurer@, warden@)
Fix: Wizard postcode fields auto-uppercase and block invalid characters
Fix: Wizard bank account/sort code fields restrict to digits only on mobile
Fix: Wizard approval commit now fully rolls back on DB error with clear error message to SA

v9.7.0

Onboarding Wizard & In-App Documentation

New: Chapter Onboarding Wizard — invite-based 6-step setup flow for new chapters
New: Supports primary and co-Chapter Admin — each gets their own account and password setup email
New: CSV import for officers and members with downloadable templates
New: All officers receive admin accounts with role-appropriate permissions on approval
New: Changes Requested flow — admin adds notes, GA receives email and can re-submit
New: Rescind Invite button to cancel and permanently delete a pending wizard invite
New: In-App Help section in admin sidebar with four role-specific guides
New: Secretary Toolkit, Treasurer Toolkit, Warden's Ride Guide, and Overview docs
Fix: Portal inbox messages now reach all chapter members, not just push subscribers
New: Per-chapter WhatsApp toggle — SA can enable/disable WhatsApp per chapter
New: WS Membership Flag — members marked as WS Member, Associate, or Unconfirmed
New: National levy and membership counts only include confirmed WS members
New: Dashboard warning when members have unconfirmed WS status
Fix: Google Maps route links now open correctly on iOS — switched to ?api=1 parameter format

v9.6.0

Treasurer's Toolkit

New: Finance section in admin sidebar for treasurers and super admins
New: Subs dashboard — chapter/year view with Expected, Collected, Outstanding summary
New: Set per-chapter subscription due dates
New: Filter tabs — All, Outstanding, Paid, Exempt
New: Payment confirmation email sent automatically when treasurer records a payment
New: Export subs data as CSV or PDF (AGM-ready)
New: Automated reminder sequence — 6-week, 2-week, due-date, fortnightly chase
New: 12-week escalation emails to President and Treasurer for overdue members
Honorary members shown as Exempt throughout

v9.5.4

Cross-Chapter Merge: Sponsorship Fix

Fix: Merging a rider who has sponsored prospects no longer throws a 500 error
Sponsorship records are transferred to keep_rider before the merge_rider is deleted
Fix: Duplicate sponsor_id column definition removed from Rider model

v9.5.3

Portal Code via Email

New: Portal login codes sent to email as well as WhatsApp (if member has email on file)
Verify page confirms which channels the code was sent to
Supports gradual transition away from WhatsApp for member login

v9.5.2

Email Provider Switch Fix

Fix: GMAIL_ENABLED=false now correctly bypasses Gmail API (flag was previously ignored)
Fix: SENDGRID_ENABLED=false likewise now respected
This unblocks clean switching to wsmba.uk SMTP without deleting Gmail credentials

v9.5.1

Cross-Chapter Merge Fix

Fix: Merging riders across chapters no longer throws a 500 error
Fix: EmailLog entries now transferred before delete (was causing PostgreSQL FK violation)
Fix: MemberSub and MemberNote records now transferred on merge (previously silently deleted)
Fix: Duplicate signups on the same ride are deduplicated before transfer
Super admins can now merge riders from different chapters

v9.5.0

WSMBA Branding & National Infrastructure

New: WSMBA black and gold email branding across all 13 email templates
New: wsmba.uk SMTP email support — gasket@wsmba.uk ready to activate
New: GMAIL_ENABLED / SENDGRID_ENABLED flags for clean provider switching
Improved: Voice comms move buttons now taller for glove-friendly tapping
Fix: Gunicorn now runs 3 workers with 120s timeout in production

v9.4.1

Hotfix: Cross-Chapter Voice Comms

Fix: Join Ride Comms button now appears for riders signed up for a ride in another chapter
Fix: voice comms page grants access based on signup, not chapter membership

v9.4.0

Send Guide, Live Tracking & Profile Sync

New: Send Guide — email any member a PDF guide from admin panel or portal tools page
New: multi-select recipients with search and chapter filter; multiple guides sent as one email
New: Live Tracking idiot guide (Traccar Client setup for Android and iPhone)
New: Sync Admin Profiles — auto-links admin accounts to member profiles by phone/name match
New: auto-sync missing phone and email into Chapter Officer directory entries
Improved: members list and rides list load much faster — batch queries replace per-row COUNTs
Improved: 8 new database indexes on signups, riders, rides, and push_deliveries

v9.3.0

Admin Tools & Chapter Directory

New: portal Admin Tools page — accessible via 'Home ▾' for admins; code generator moved here
New: Chapter Directory — GASKET chapter officers and external chapters with call/email buttons
New: collapsible accordion directory with live search
New: external chapter contacts managed by super/national/regional admins at Organisation → Directory

v9.2.0

Portal Notification Inbox

New: Inbox in the portal (bell icon) — every push announcement lands here for all chapter members
New: unread badge on bell icon, clears when inbox is opened
New: push member picker on ride announce page — select specific recipients
New: push notification log at Comms → Message Logs → Push

v9.1.0

Push Notification Controls

New: messaging page defaults to push channel; member picker lets you select specific recipients
New: CC super admins picker — choose individuals rather than all-or-nothing
New: 🔔 bell icon on members list for push-enabled riders
Improved: ride announce defaults to push; custom push title and body fields

v9.0.0

Comms 2.0: Push Notifications

New: members can opt in to push notifications from the portal dashboard
New: ride announcements can be sent as push notifications alongside or instead of WhatsApp — free, instant, no rate limits
New: Discord voice comms page shows a 'Join Discord Server' button for first-time Discord users
Fix: portal service worker now registers correctly, enabling push opt-in and PWA features

v8.7.1

Admin Code Login Fix

Fix: admin-generated portal codes now work on the standard login page — member enters phone then uses the admin code instead of WhatsApp

v8.7.0

Admin Portal Code Login

New: admins can generate a 6-digit login code for any member from their rider profile or from the portal Member Login Help card
New: cascading Region → Chapter → Member selector for super admins on the portal
New: members with no WhatsApp can log in using an admin-generated code

v8.6.4

Voice Comms Hotfix

Fix: portal dashboard now shows 'Join Today's Ride Comms' button for rides with live status

v8.6.3

Voice Comms Fixes

Fix: Leave Voice button — disconnect from all Discord channels directly from GASKET
Fix: Voice comms page keeps screen awake — no more screen timeout mid-ride

v8.6.2

Analytics Fixes

Fix: Unique Riders tile excludes visitors from other chapters and resigned members
Fix: Start Point Preferences counts all non-cancelled signups, not just attended
Fix: Inactive riders list now shows names with links to member profiles

v8.6.1

Email Deliverability Fix

Fix: outbound emails now include plain text alternative — improves deliverability to Apple/iCloud
Fix: From header now shows 'GASKET' as display name

v8.6.0

Member Promotion & Portal Leaderboard

New: promote any member to admin directly from their profile — role selector, auto-generated username, setup link sent via WhatsApp
New: remove admin access from member profile — permanently deletes linked admin account
New: 'Most Rides This Year' leaderboard on portal dashboard — top 5 by attended rides, per-chapter opt-in
New: portal leaderboard shows this year's count and all-time total per rider
Improved: analytics Top Riders now includes apologies column and ranks by rides attended
Improved: Unique Riders tile counts distinct riders who have signed up, not raw member records

v8.5.0

Discord Voice Comms 2.0

New: voice comms page rebuilt — setup helper walks new riders through Discord account creation
New: one-tap channel switching between General Ride and Management without leaving GASKET
New: page auto-detects when you join or leave Discord voice — no manual refresh
New: member chips show road names, not Discord display names
New: /portal/voice/today fixed URL for WhatsApp messages and QR codes
New: Discord bot maintains live voice state cache via WebSocket — member lists now accurate
Fix: Open Mic only — PTT mode removed from ride-day voice page
Fix: portal dashboard comms button only shows when Discord channels are set up

v8.4.4

Portal Login Fixes

Fix: portal magic codes now reach riders whose phone numbers were stored with spaces or dashes
Fix: portal login lookup strips formatting from stored numbers before comparing — prevents silent mismatches
Fix: failed phone lookups now written to audit log so they're traceable
Fix: WhatsApp send failures due to unrecognisable phone format now logged to database instead of disappearing silently
Fix: Railway build — removed nixpacks.toml and comms-2.0 dependencies that were breaking the build environment

v8.4.3

Voice Channel Fixes

Fix: voice channel button only appears on the correct chapter and ride day
Fix: voice channel uses the correct ride room and rider name
Fix: member profile status bar now shows current chapter role correctly
Fix: missing trusted_device_token migration applied

v8.4.2

Discord Voice Comms

Portal voice button now launches Discord directly — tap to open the ride channel in the app
Discord deep link replaces LiveKit for audio on ride day (falls back to LiveKit if no Discord channel set up)
Management channel TTS announcements — bot announces when riders join or leave the ride leaders channel by road name
Riders can add their Discord username in portal profile settings for name matching
Admins can add their Discord username in their admin profile
WhatsApp signup confirmations no longer include a voice link — portal is now the entry point for ride comms

v8.4.1

Portal Login & WhatsApp Log Fixes

Fix: portal magic code messages now correctly linked to the member in WhatsApp logs (previously logged with no rider ID, making them invisible when filtering by member)
WhatsApp logs: added phone number search so you can look up messages by number directly

v8.4.0

Ride Day Voice Comms

Built-in WebRTC voice — General Chat and Ride Leaders channels, no app needed
PTT (default) and Open Mic modes with persistent preference per device
Portal dashboard shows Join Today's Ride Comms button on ride day
Any chapter member can join, not just signups
Participant chips + speaking indicator + join chime
Voice enabled per chapter in Chapter Settings
Portal activity now in audit log
Fix: reliability stat excludes apologies; linked ride signups shown correctly
Fix: GAS numbers no longer lost on deploy for same-named members across chapters

v8.3.0

Membership Numbers, Pipeline, Voting & Member Portal

GAS-XXXXX membership numbers — sequential from 26, numbers 1–25 reserved, retired numbers never reused
Prospect pipeline — journey tracking from prospect date through trial rides, vote, patching and branding
Trial ride threshold configurable per chapter; count shown on profile and members list
Blind chapter vote — auto-triggers at threshold, 66% to pass, 7-day deadline, day-3 reminders
Resigned members: number archived as retired, cleared for fresh assignment on re-join
Honorary members: subs shown as Exempt
Member Portal at /portal — mobile-first, WhatsApp magic code login, trusted device cookie
Portal: dashboard, ride history, membership journey, profile editing with postcode lookup
Member import/export overhauled — now includes membership status, GAS number, joined date, address, emergency contact, and prospect pipeline dates
Export a blank member list to get a pre-headed CSV template for bulk data entry
Vote outcome emails use branded HTML template; prospects not notified of result either way
Fix: admin sessions now persist correctly across browser restarts
Fix: PWA cache updated — iOS/Android users on v8.2.x now receive latest version automatically
Settings: Run Nightly Cron button for super admins; Members list: unassigned GAS number counter badge

v8.2.6

WhatsApp Login + Trusted Browser

Super admins now receive magic code via WhatsApp as well as email
Trusted browser cookie — skips magic code on return visits for 30 days

v8.2.5

Fix: Signup Error on Cross-Chapter Rides

Fix: UnboundLocalError when a rider signed up for a ride from a different chapter

v8.2.4

Fix: PWA Cache + Cron Ride Status

Fix: Service worker caching stale admin CSS causing expanded menus after deploy
Fix: Nightly cron now correctly auto-completes past rides

v8.2.3

Fix: Session Persistence

Fix: Admin sessions now persist across browser restarts and multiple devices

v8.2.2

Fix: Calendar + Dietary Requirements

Fix: Multi-day calendar events displaying incorrectly
Fix: Dietary requirements field incorrectly marked as required on signup form

v8.2.1

Fix: Multi-Device Login

Fix: Logging in on a second device no longer invalidates the first device's session

v8.2.0

Audit Log + Navigation

Every significant action recorded — who, what, when, and from where
Covers logins, failed attempts, ride/member/signup changes, exports, PDF downloads, bulk WhatsApp sends
Audit Log page under Settings (super admin) — filterable by action, actor, date; CSV export
Sidebar reorganised into clearer sections with accordion behaviour

v8.1.0

Magic Code Login + Session Security

Passwords replaced with 6-digit magic codes sent by email — nothing to remember or lose
Session expiry: admins automatically logged out after a configurable period (default 7 days)
Force Re-login button in Settings — instantly ends all other admin sessions
Shadow accounts: test role configurations before assigning to real admins
Rollback switch: MAGIC_CODE_LOGIN=false reverts to password login if needed
Fix: messaging recipient filter consistent across WhatsApp and email — super admins no longer leak into chapter sends
New: CC super admins checkbox on messaging page for explicit opt-in

v8.0.0

Membership System + Ride Management Voice

New: National roles — Vice Chairman, Director, National Secretary and more
New: Org structure pages — location matrix and national role/regional access views
New: National roles can be restricted to specific regions
New: Each ride auto-creates a management voice channel alongside the general one
New: 🎙️★ button on attendance page sends management channel link one rider at a time
Confirmation prompt recommends keeping management channel to 5 or fewer riders

v7.2.5

Bulk Tracking & Voice Links

New: Send Tracking to All button on attendance page — one tap sends tracking link to every rider with a phone number
New: Send Voice to All button on attendance page — same for voice links
Both buttons confirm before sending and report how many were sent

v7.2.4

Shorter WhatsApp Links

All links in WhatsApp messages now use compact short paths (/c/, /u/, /v/, /r/, /t/, /x/, /admin/p/)
Unsubscribe tokens shortened from 43 characters to 11
Previously sent links still work

v7.2.3

Manual Member Merge

New: Manual Merge section on the Merge Members page — merge any two profiles regardless of phone number or name
Useful for walk-ups added without contact details, or profiles with different name spellings
Type-to-filter narrows both lists simultaneously to find members quickly

v7.2.2

Leaderboard Fix

Fix: Top Riders leaderboard on ride view now only counts attended rides (not just signups)
Fix: Leaderboard now scoped to the same chapter as the ride — no cross-chapter inflation

v7.2.1

Two-Step Unsubscribe

Fix: Unsubscribe link now shows a confirmation page before opting out — prevents accidental opt-outs from mis-clicks or email scanners

v7.2.0

Calendar Subscriptions

New: Chapter calendar subscription feed — riders subscribe once, new rides appear automatically
New: Subscribe button on chapter page with webcal:// link, copy URL, and per-platform instructions
New: Calendar feed toggle in Chapter Settings alongside tracking and voice flags

v7.1.0

Split Start Routes & UX Improvements

New: Split start routes — plan separate approach routes from each start point with two GPX files
New: Route Planner M/2/A pin leg selector — tag each waypoint as Main only, Secondary only, or All
New: Collapsible sidebar — shrink to icon-only strip for more screen space
Fix: Route Planner distances now in miles; split mode shows separate distance and time per start
Fix: Public ride detail map draws correct coloured segments for split routes

v7.0.1

Polish & Fixes

Fix: Attendance page now shows riders from linked chapters
Fix: Chapter rides PDF — ride title column wraps correctly
Enhancement: Inline status dropdown on All Rides page (rides.edit permission)
Enhancement: Sidebar scroll position persists across page navigation
Enhancement: Copy to Clipboard button on ride announce page
Enhancement: Information only flag on rides — hides signup form publicly
Automation: Duplicate member detection — WhatsApp alert sent to chapter admins when two rider profiles share the same phone number

v7.0.0

Ride Day Safety: Live Tracking + Voice

New: Live GPS tracking — riders appear as named pins on a real-time map
New: Ride voice channel — always-on group audio over 4G/5G, no range limit
New: Per-chapter feature flags — enable tracking and/or voice per chapter
New: Permission controls — assign access via role templates (rides.use_tracking / rides.use_voice)
New: Guest Links button on attendance page — send tracking + voice links to walk-up guests
Linked rides: riders signing up via a linked chapter automatically receive voice and tracking links
Voice link included in signup confirmation WhatsApp (if ride has a voice channel)
Voice channel auto-created on ride publish, auto-deleted on completion

v6.6.4

Hotfix: Route Planner — Edit Dropdown

Fix: 'Edit Existing Route' now shows all upcoming rides, not just ones with saved routes
Fix: Past rides no longer appear in the dropdown
Rides with an existing route are marked with ★

v6.6.3

Hotfix: Route Planner

Fix: Loading a second route after clearing all no longer fails
Fix: 'No pins' message no longer disappears after switching routes

v6.6.2

Hotfix: Route Planner Load

Fix: Edit Existing Route now shows all rides with waypoints, not just upcoming ones
Fix: Rides with no date no longer crash the route planner page

v6.6.1

Route Planner: Edit Existing Routes

Load an existing ride's route into the Route Planner for editing
Start points, waypoints and route name all restored on load
Save buttons change to 'Update Ride' / 'Save to New Ride' when editing
Updating replaces the existing waypoints directly

v6.6.0

Route Planner

New: Route Planner for Road Captains (Rides → Route Planner)
Pick Main and Secondary start points from saved club locations
Drop waypoint pins on the map — route road-snaps automatically
Place names filled in automatically via reverse geocoding
Drag to reorder, undo, clear — live distance and time stats
Download GPX for sat-navs and GPS devices
Save to an existing ride or create a new ride pre-filled with start points

v6.5.3

Bug Fixes + Photo Upload UX

Fix: Feedback form 500 error on submission (WhatsApp rate limit timeout)
Fix: Analytics totals now include Events, not just Rides
Fix: Completed Events count was capped at 20 — now accurate
Upload progress overlay shown while photos are uploading
Approval notice after upload — users told photos need admin approval before going live

v6.5.2

Daily Digest Fix

Fix: Apologies were labelled as 'Cancelled' in daily digest emails
Fix: Multi-chapter admins now receive one consolidated digest instead of a separate email per chapter
Fix: Signups and apologies were missing from single-chapter digest emails
Fix: App updates section now appears in both single and multi-chapter digests

v6.5.1

Edit Signup + UX Improvements

Action buttons moved to first column on all admin tables
New: Edit Signup — update pillion, guest, bike, dietary, contact without removing rider
Fix: Cancellation page 500 error for phone-number cancellation flow

v6.5.0

Role & Permission Improvements

New 'Ride Creator' role template for VPs, Secretaries and ride planners
Waypoints now correctly require rides.edit permission
Start points now correctly require chapter.manage_start_points permission
Announcement summary only sent to the admin who triggered it
Linking a ride automatically links the other ride back

v6.4.0

Nightly Cron + Auto-Complete + Deploy Digest

Rides/events auto-complete at midnight after their date
Badge awards fire automatically on auto-completion
Single nightly cron replaces separate digest triggers
Daily/weekly digest emails include recent app updates
Attendance page shows completed rides from last 7 days
Banner on completed rides confirms attendance still editable

v6.3.1

Hotfix: Multiple Rides/Events on Same Day

Same-chapter date clash is now a warning, not a block
Multiple rides or events on the same day now allowed
Inline date checker shows amber warning instead of red error

v6.3.0

Analytics: Rides vs Events + Feedback Fix

Ride stats now exclude events (attendance, leaderboard, rides per month)
Events shown as a separate count on all analytics views
Chapter analytics shows completed events table with attendance
Region/All-Regions comparison tables include Events column
Fix: feedback form no longer crashes if WhatsApp notification fails

v6.2.0

Apologies System + Attendance Improvements

Riders can register apologies on any ride page
Cancelling a signup automatically registers apologies
Last-minute apology button on attendance page (reversible)
Apologies shown separately from no-shows in analytics
Attendance start dropdown now includes waypoints
Rider profiles show apology count separately from no-shows

v6.1.0

GDPR Compliance + Cancellation Link Fix

Lodge numbers removed from public sign-up lists
Consent notice and checkbox for new riders on sign-up form
Returning riders with consent on file skip the checkbox
Admin can hide individual sign-ups from the public list
New Privacy Policy page at /privacy with footer link
Privacy contact email field in Site Settings
Fix: requesting cancellation twice no longer breaks the first link

v6.0.0

Email System Overhaul + Chapter Admin Permissions

Daily & weekly email digests with chapter activity
Digest management page with manual trigger
Deploy notifications via email with preview/edit
Send to Super Admins, Chapter Admins, or Members
Message Logs: WhatsApp and Email tabs combined
Chapter admins can edit their own chapter settings
President role protected - super admin only
App feedback auto-creates GitHub issues
Admin list shows phone and email columns

v5.6.0

Notification Grid + Ride Attachments

Super admin notification grid for managing all admin preferences
Drill-down by region → chapter → admin
Attach files (PDF, CSV, images) and links to rides
Public/Admin-only visibility toggle per attachment
Paperclip icon on rides list shows attachment count

v5.5.0

Admin Enhancements

Change rider's start point from ride view (dropdown)
Change start point on attendance page too
Call riders directly from attendance page (green phone button)

v5.4.2

Bug Fixes

Manual deploy notification button in WhatsApp logs
Linked ride PDFs now show all riders from both chapters
Google Maps route includes secondary start point
Google Maps uses destination postcode for accuracy
Fixed weather showing for 'None' in Italy bug

v5.4.1

Duplicate Ride Fix

Duplicating a ride now copies all waypoints
Destination postcode and coordinates now copied

v5.4.0

GPX Import for Ride Routes

Import waypoints from GPX files directly into rides
Preview on map and assign point roles before import
Inline waypoint editing with auto-save
Join point checkbox, defaults to disabled

v5.3.7

GPX & Route Fixes

Fixed start point name matching for GPX generation
Secondary start point now shows in Route list
Both start points included in GPX and map route
Route calculation includes both starts before waypoints

v5.3.5

Destination & Bug Fixes

Fixed: {name} and {road_name} return different values
Destination shown on rides list and PDFs
Destination included in GPX and route maps
PDF download button restored on chapter page

v5.3.3

WhatsApp Log Attribution

WhatsApp logs now show which admin sent each message
Announcements tracked to the admin who initiated them
System messages still show as 'System'

v5.3.2

Secondary Start Point Fix

Secondary start point now included in GPX downloads
Secondary start point now visible on route maps
Route line connects through secondary start to waypoints

v5.3.1

Bug Fixes & UX Improvements

Fixed duplicate signups showing on linked rides
Added duplicate prevention when same rider signs up twice
Signup timestamps now visible on admin ride view
Clickable rider names link to profile pages
Copy Link button on ride pages for easy sharing

v5.3.0

App Feedback

New feedback form for bugs, features, and general feedback
Feedback link in footer next to User Guide
Super admin panel for managing feedback
Notes history with timestamps and user attribution
WhatsApp notifications for new feedback
Shop tab only visible when chapter has active order window

v5.2.1

Deploy Notification Fix

Fixed deploy notifications not reaching all admins

v5.2.0

Hierarchical Analytics

New drill-down analytics: All Regions > Region > Chapter > Ride
Region admin access for analytics visibility
Dynamic leaderboards at every level
CSV exports scoped to current view
Clickable rows to navigate down the hierarchy
Breadcrumb navigation to go back up

v5.1.5

Deployment Notification Test

Testing deployment notifications after quiet hours fix

v5.1.4

PWA Navigation

Floating home button appears when app is installed on phone
Always takes you directly to home/dashboard
Fixes navigation issues when viewing PDFs in PWA mode

v5.1.3

Hotfix: Admin Role Display

Admin list shows actual assigned roles instead of generic 'Chapter Admin'
Legacy admins (pre-RBAC) show 'Legacy Access' badge
Admins with no roles show 'No Access' badge

v5.1.2

Admin List Filtering

Instant search-as-you-type on all major admin lists
Filter Rides by title, destination, and status
Filter Members by name, bike, and phone
Filter Chapters by name, slug, and region
Filter Admins by username, role, and status
Filter Start Points by name, postcode, and chapter

v5.1.1

Personal Notification Preferences

New 'My Notifications' page for personal preferences
Each admin chooses which notifications they receive
Super admins can disable deployment alerts, signups, etc.
Chapter admins see only their role-relevant notifications
Updated Admin & Rider Manuals (Revision 2)

v5.1.0

Self-Service Cancellations & Notification Routing

Riders can cancel signups via WhatsApp verification link
New 'Notifications' settings page for routing config
Control which roles receive signup, cancellation, and order alerts
Permission checks enforced on all admin routes
Friendly 403 error page explains missing permissions

v5.0.0

Role-Based Access Control

5 default role templates: Chapter Admin, Road Captain, Shop Manager, Social Media Manager, Events Coordinator
Assign multiple roles per admin per chapter
28 granular permissions across all features
Create custom roles with specific permissions
New 'Roles' management in Settings
Backward compatible with existing admins

v4.8.0

Ad-hoc Messaging

New 'Send Message' feature in Settings
Personalization placeholders: {name}, {road_name}, {chapter}
Recipients: Chapter Members, Chapter Admins, or All Admins
Respects quiet hours and opt-out preferences
Opt-out status visible on Members list and profiles
Minor bug fixes

v4.7.6

Hotfix: Quiet Hours

Fixed race condition causing duplicate message sends
Queue processing now uses locking to prevent duplicates

v4.7.5

Quiet Hours Fix

Fixed timezone bug causing messages to send during quiet hours
Notifications now correctly queue until quiet hours end

v4.7.4

User Guides & Stats Fix

Downloadable Admin Guide and Rider Guide
Chapter Attendance now includes walk-ups
Renamed Attendance Rate to Signup Reliability

v4.7.3

Merge Duplicate Members

Merge duplicate member profiles
Auto-detects duplicates by matching phone numbers
Transfers all signups, orders and photo tags

v4.7.2

New Logo

Updated app icon and favicon with new GASKET logo

v4.7.1

Analytics Improvements

Fixed attendance rate to only count completed rides
Added chapter participation stat to rider profiles
Per-ride analytics drill-down
Clickable walkup/no-show stats with details
CSV exports for analytics data
Chapter comparisons (super admin)

v4.7.0

Gallery Improvements

Unified photo approvals page (ride + gallery photos)
Add ride photos to gallery without duplication
Gallery section in sidebar for all admins
Pending photo count badge in nav

v4.6.2

Hotfix

Fix photo upload opening camera instead of file picker

v4.6.1

Bug Fixes

Walk-up form now autocompletes for existing members
Photo uploads: auto-resize large images (under 2MB)
Photo uploads: take photo directly from camera (mobile)
Better upload error messages when photos fail

v4.6.0

Notification Quiet Hours

Configure quiet hours per notification type
Deploy, badge, signup alerts respect quiet hours
Queue notifications for later or skip entirely
View and manage queued notifications
Settings > Quiet Hours (super admin)

v4.5.0

Admin UX Improvements

Region icons (emoji picker or custom image upload)
Tree pickers for linked rides (Region → Chapter → Rides)
Tree pickers for start points (Chapter → Start Points)
Create new start points inline without page reload
Search and filter in all pickers

v4.4.0

Regions

Chapters grouped into regions
Homepage shows regions first
Single-chapter regions skip to rides
Admin can manage regions

v4.3.0

Chapter Start Points

Start points linked to chapters
Ride forms filter by chapter
Chapter admins can create start points
Fix duplicate ride idea submissions
Back button for iOS PWA users

v4.2.0

Photo Gallery & Admin Templates

Multi-photo upload with drag & drop
Upload progress bar and image preview
Photo count icon on rides list
Admin setup/reset messages now editable
Deploy notifications sent to all admins

v4.1.1

Route Map Display

Interactive route map with Leaflet/OpenStreetMap
Destination postcode lookup
Fix waypoint join selection in signup
Start/waypoint/destination markers on map

v4.1.0

Route Waypoints & GPX

Add waypoints with postcodes to rides
View full route on Google Maps
Download GPX files for GPS devices
Riders can join mid-route at waypoints

v4.0.0

Progressive Web App

Install as app on phone/tablet
Offline support with service worker
Faster loading with smart caching
Add to home screen

v3.7.3

Release History Popup

Clickable version number in footer/sidebar
Full changelog from v1.0.0 to current

v3.7.2

Bot Protection

Honeypot field on public forms
Time-based check rejects instant submissions
Zero friction for real users

v3.7.0

WhatsApp Message Log

Message log for super admins
Filter by chapter, type, or status
View full message content

v3.6.0

Member Badges

Badge system with configurable thresholds
First Ride, Milestones, Reliable, Volunteer badges
WhatsApp announcements when earned

v3.5.0

Mobile Admin

Responsive admin tables
Mobile-friendly sidebar
Touch-optimised controls

v3.4.0

Walk-up Attendance

Add riders at event who didn't pre-sign up
Rider profile stats (attendance rate, no-shows)
Glove-friendly admin interface

v3.3.0

Photo Gallery

Upload ride photos (R2 storage)
Admin moderation before going public
Lightbox viewer with keyboard nav

v3.2.0

Weather Forecasts

Weather on ride detail page
Forecasts for both start points
Up to 16 days ahead

v3.1.0

Shop Search

Product search and category filters
Real-time client-side filtering

v3.0.0

Merch Shop

Product catalogue with images
Order windows and checkout
Order tracking and WhatsApp notifications

v2.1.0

Guest Riders & Events

Guest rider checkbox on signups
Multi-day events with calendar view

v2.0.0

Chapter Officers

Flexible officer roles per chapter
Visibility control for public display

v1.8.0

Attendance Register

Mobile-friendly attendance page
Signup confirmation banner
Double-submit prevention

v1.7.0

Chapter Admin Roles

Super admin and chapter admin roles
Chapter-specific permissions

v1.6.0

Member Directory

Member list with search and filter
Ride ideas management
Opt-out system for notifications

v1.5.0

Email Integration

Gmail API and SendGrid support
Admin creation via WhatsApp

v1.4.0

WhatsApp Notifications

Signup confirmations via WhatsApp
Cancellation notifications
Admin notifications

v1.3.0

Rider Profiles

Persistent rider profiles
Auto-populate signup forms
Rider leaderboard

v1.2.0

PDF Generation

Chapter overview PDFs
Individual ride PDFs
Printable signup lists

v1.1.0

Multi-Chapter Support

Durham and Northumbria chapters
Chapter-specific rides

v1.0.0

Initial Release

Ride management
Public signup forms
Admin authentication

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